Since the start of the pandemic Zoom has become an even more integral part of the day to day lives for working professionals. Weekly meetings, team huddles, one on ones, presentations, trainings, and any other virtual events can lead to employees battling “Zoom fatigue” if constantly having to meet virtually is a large part of their job.

Here at Let’s CEO have also felt the effects of Zoom fatigue which gave us the idea to publish this post. Below is our attempt to come up with the best possible tips for combating Zoom fatigue so that you can turn your next Zoom meeting into a more effective and engaging experience for everyone.


Related: 7 Steps to a More Successful Zoom Sales Meeting


1. Cutback on Unnecessary Meetings

One of the first and most obvious ways to reduce Zoom fatigue is by cutting down the amount of time you spend on virtual meetings. If you can eliminate meetings by other means of communication, you may find some level of your fatigue alleviated.

2. Reduce Meeting Length

On top of reducing the amount of unnecessary meetings on your calendar you can also reduce the length of meetings that are necessary. By creating meeting agendas and making meetings more efficient you can help everyone by decreasing Zoom fatigue.

3. Change the Format or Structure of the Meeting

Rather than just going down the list on your agenda try and mix things up a little bit. If you have a normal structure that you follow try rearranging it one in a while. Maybe give someone else the meeting agenda and let them try their hand at leading a meeting. This not only eliminates Zoom fatigue but also helps build leadership skills among your employees.

4. Host a Special Guest

Another way to lighten things up includes bringing on a special guest. This could be an expert from your industry, or someone related to a project that you are working on. It could even be someone entirely unrelated that you bring on in order to get your participants more engaged.

5. Create Fun Meeting Themes

A good tip to keep employees and participants engaged and reduced Zoom fatigue is to transform your Zoom meetings into fun and engaging experiences. Create custom themes that participants can use as a background for different meetings. Implement games and activities to keep participants involved and morale high.

6. Promote Participant Interaction

Turn the meeting into more of a back-and-forth round table type discussion. Employees want their voices to be heard. By asking participants to provide feedback or asking them questions you help turn the meeting into more of forum where everyone is engaged.

7. Make Meetings More Engaging

Part of what creates Zoom fatigue isn’t just staring at a screen all day. Some of this can actually be attributed to a lack of interesting or engaging content. During your virtual meeting it is a good idea to prepare and present interesting and engaging content that will excite your participants.

8. Add a Q&A Session

This is something that should always be after every meeting and yet you’d be surprised at how many people overlook this simple step. By having a Q&A session at the end of each meeting you are helping to ensure that your participants fully understand the different topics that were covered.

9. Incorporate Real World Activities

Finally, one great way to eliminated Zoom fatigue is by incorporating real world activities. By adding real world elements to your meeting you help alleviate the virtual elements. One good example of this could be an activity that revolves around March Madness like having everyone create and participate in a bracket challenge and then incorporating aspects of that into your meeting.


Up Next: A Modern Approach to Sales Enablement

 

After the pandemic hit more people began working from home which led to a sharp rise in virtual meetings. One popular video conferencing platform often utilized by companies in today’s ever expanding remote work environment is Zoom. Understanding the dos and don’ts when it comes to having a successful virtual meeting is more important now than it has ever been.

These 7 steps will help ensure a more successful Zoom Sales Meeting

 

 

1. Create a Meeting Agenda

Before you join your meeting you should have some idea of what you are going to discuss. This will ensure that you do not leave out anything of importance and that you are adequately able to fill up your meeting time. Having an agenda will also allow your meeting to be more structured and help to encourage more effective discourse.

 

2. Send Email Invitations and Reminders

Sharing your zoom meeting link is just one way to allow your participants to join. A much more effective method is to send out the meeting invitations directly to your participants inboxes. This will also allow you to send out reminders to everyone which will lead to less absences and tardiness to your meetings.

 

3. Utilize a Virtual Background if Possible

When you consider that most of these virtual meetings are now taking place at your home office it is still important to maintain a level of professionalism. One way to do this is to utilize virtual backgrounds which can easily be uploaded in your Zoom settings. This will help portray the idea that your team is still working in an office even if that office is at home.

 

4. Ensure Your Meeting Environment is Distraction Free

While most desktop and laptop computers today have the ability to allow you to add virtual backgrounds to your Zoom meetings, not all of them do. In any case it is important that your meeting environment be free from distractions. Find a quiet place away from outside sounds so that you and your participants can fully engage in the meeting.

 

5. Join Your Meeting a Few Minutes Early

As the host of your Zoom sales meeting it is a good idea to join a few minutes early. This allows to check that you everything is set up properly and that you have no technical difficulties in order. Take a couple of minutes to prepare any notes before you begin.

 

6. Get Your Meeting Participants Engaged

You want o have your participants engaged and involved with the discussion. Start with an introduction by asking everyone how their week has been before diving into the first item on your agenda. As you’re going through your meeting be sure to stop every now and then to ask for feedback or input from participants. Finally, end the meeting by asking if anyone has any questions, comments, or concerns.

 

7. Utilize Feedback to Improve Future Meetings

Use what you learn from your meetings for future meetings. Keep what is effective and throw out anything that may be hindering your Zoom sales meetings. Incorporate feedback and input from participants to optimize your agendas for future meetings.

 

Here’s to a More Successful Zoom Sales Meeting

This article doesn’t examine all the technical ins and outs of Zoom. However, you should now be more prepared to lead a successful Zoom sales meeting.